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How to Upgrade to Color Categories in Outlook 2007
When you upgrade to Outlook 2007 you need to convert categories to color categories. Do this by right clicking on the top level folder (where Outlook Today is) and choose Properties. Then click the button to upgrade to color categories.

To share color categories, see the tools below. 
 

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Tools
Category Manager   Category Manager allows sharing of color categories; it adds a sidebar to the folder view as well as opened items, in which you can group your categories and assign them lightning fast; and it adds a reminder, which optionally prompts you if you forget to assign a category. There's a lot more, please click the link for the complete list of features.
CodeTwo CatMan   CodeTwo CatMan allows sharing of Outlook categories with other users on the local network. Centralized management using a shared configuration file. Version 3.0.1

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Updated Sep 30 2008
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