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Attachment Management Tools

The following add-ins will help you manage the attachments you receive on an email. Most of these tools are used in Outlook; a few are for use with Exchange server.

Many of these utilities will remove attachments from the email message and can replace them with links to the attachment on your hard drive, allowing you easy access to the attachment while keeping your mailbox or personal folders smaller. You can also use VBA to save attachments to the hard drive. See Save Attachments for sample code.

Others will remind you to add attachments to outgoing email, compress (zip) attachments, or allow you to unblock attachments blocked by the security features of Outlook 2000 and higher.

 
 

Tools | Notes | More Information

Tools in the Spotlight
Attachment Forget-Me-Not   Scans outgoing messages for text that indicates a file should be attached and prompts you if the attachment is missing. Discount Code, enter during checkout: WD9BHK53
Attachment Options   COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6
Attachments Processor   Three-in-one solution. Attachments Processor allows extracting attachments from the incoming messages and save them to your hard disk (extracted attachments are replaced in the incoming message with a link to the file on the disk or a text file with an attachment description as well and a link to it). Attachments Zip Compressor: allows automatic archiving the attached files by ZIP both for incoming and outgoing messages. It can create self-extracting archives and password-protected archives. Blocked Attachments management: utility for managing the list of attachment types, which are blocked by the Outlook security system.
Auto-Mate   An add-in for Outlook that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook already provides a powerful set of rules, they can only be applied immediately when the message arrives, and not a couple days or weeks later. Auto-Mate fills this gap an enables you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. In addition, the program offers a default set of rules and folders that work in conjunction with Outlook features to organize your mail into folders based on date and To-Do status. Available in Standard or Pro Version 4.0.
EZDetach for Outlook   Save attachments as system files either as part of a Rules Wizard rule or manually, from either a folder view or the Advanced Find window. Can create subfolders to organize attachments by sender or date, pass an attachment to a script or other program, add a link in messages to point to the detached file, filter on attachment names, and automatically zip or unzip attachments. Version 5.5.1.327.
Mail Attender   Mail Attender provides comprehensive content management in PST files (personal storage folders) on desktops/servers, mailboxes and public folders. With MA Enterprise, administrators can distribute/enforce common policies, archive data and search content in multiple information stores from a central web interface. Also, can track statistical information such as total message/attachment count, size and type while tracking usage of individual users. Works with Exchange 5.5, 2000, 2003, 2007.
Picture Attachments Wizard for Microsoft Outlook   View thumbnails of image attachments, run a slideshow of attached picture files without to saving the attachments to disk. Quickly save all attachments to a folder or easily export every attachment in every message in the current folder. Preview image attachments as you add them to a new e-mail message, view the extended file properties of images that were taken with a digital camera (camera model, date picture taken, exposure time, etc.) Works with all common image files. Supports Vista and optimized for Outlook 2007. Version 2.
Print On Demand   Print just the attachments or just the email message (with the attachment file names). New "Print Both" button allows you to select multiple emails and then print both emails and their attachments. Now uses internal routines as the default for printing to PDF for a better printing experience. Version 3.5 Discount Code, enter during checkout: WD9BHK53
Strip Attachments   Removes attachments from existing messages and saves them to a system folder, replacing them with text links to the saved files. Discount Code, enter during checkout: WD9BHK53

More Tools
Attach Plus   Attach Plus improves the way businesses send e-mail attachments by reducing the time and complexity it takes to PDF, ZIP and password protect attachments. Zip attachments or convert them to PDF format and password protect them before sending, automatically. Version 2.2.7
Attach2Link   Attach2Link replaces large attachments with a "blind-link" in the message and stores the original file on a website through an FTP transfer or Web-http transfer. Slimmed down messages can be sent without fear of rejection and local storage space is dramatically reduced as attachments are replaced by a link to a file remotely stored.
Attachment Executive Server Side   Helps control the storage space needed for Exchange/Outlook messages by removing attachments from Exchange mailboxes. Rules and other tools for managing attachments. Rules can be set up to act on arrival, on reading, on sending or after so many days.
Attachment Master   Remove attachments from email messages in any folder and save them to a system folder.
Attachment Security for Microsoft Outlook   "Outlook blocked access to the following potentially unsafe attachment ..." If you get this message when attempting to access an Outlook email attachment you'll want to install Attachment Security for Outlook; a free program for unlocking attachments blocked by Outlook. Attachment Security for Microsoft Outlook is a free and easy to use software program that allows you to open attachments blocked by Microsoft Outlook e-mail security.
Attachment2File   Topalt Attachment2File is a simple and easy to use tool for extracting attachments in Microsoft Outlook. It removes Outlook attachments (saves them to files) and replace them with links to the files.
AttachSTOR Suite for Exchange   Server-based attachment compression and encryption, based on company-specific policies. Attachments are stored separately from the Exchange store, but messages include links that allow users to retrieve files using their browsers. Can identify duplicate attachments and store only a single instance. Remote users on low bandwidth connections can download only those attachments they really need. (was STORcore Suite for Exchange)
AttachTracker   Maintains mail history information in the original files on your system, so you don't need to keep the messages around just to know what you mailed to whom. Replaces attachments on sent messages with a link to the file on your hard drive.
AttachView for OWA   AttachView allows OWA users to view documents as a secure web page without losing the ability to view Microsoft Word Track Changes revisions. Features include the ability to view revisions in Microsoft Word documents, view the revision date and author, color-coding differentiating revisions by author, at-a-glance, printable summary of revisions, hyperlinked index, Final and Markup document views. AttachView 8.5. Free trial is available.
AutoZip   AutoZip is an add-in which enables you to automatically compress attachments of outgoing message with a single click. Freeware version available. Works with Outlook 2000/2002/2003.
CodeTwo Attach Unblocker   Use CodeTwo Attach Unblocker to configure Microsoft Outlook to allow the openig of the attachments blocked by default (for example, .exe, .url, .reg). The program is an Outlook extension; its settings are available at the property sheet in the Outlook options, which ensures quick and convenient editing.
Explorer View for Outlook   Preview Microsoft Outlook email attachments without leaving Outlook, even if you do not have the creating software installed. Instantly access attached documents, spreadsheets, audio files and more than 100 file types.
LBE Toolbox for MS Outlook   Multifunction utility to send individual messages to a list generated either from a text file or from criteria on the Contacts folder, remove large file attachments, remove duplicate contacts and messages, and perform a few other little chores.
MaX Compression   Automatic Transparent Compression. MaX Compression Enterprise automatically zips or unzips all email attachments traveling within the enterprise, wherever they come from or go to. Seamless integration with Outlook and support of common actions such as drag & drop, forward; the native attachment icon is maintained throughout.
Memba Velodoc Outlook Add-in   Memba Velodoc Outlook Add-in lets you send large files directly from Outlook using a variety of file transfer server platforms including Velodoc Enterprise Edition, Velodoc XP Edition, FTP servers, UNC file shares, Microsoft Background Intelligent Transfer Service (BITS) servers and Amazon S3.
MIRAMI Tools   Addin makes it easier to work with attachments. Acquire images from a scanner and attach directly to the email and compress attachments.
Missing Attachment PowerToy   The Missing Attachment PowerToy detects when an outbound e-mail message contains words which you typically use when including attachments and offers you the opportunity to revise the e-mail before Outlook sends it on its way. Free. Outlook 2007 only.
OutDisk for Outlook   OutDisk for Outlook automatically uploads files to your FTP server, with no user knowledge of FTP required. OutDisk insulates users from the complexities of FTP. Once setup, the user selects files in a manner that's very similar to using OutDisk's paperclip to attach files to an email. Multiple users can share one FTP account. Each user can have a unique "working" directory. OutDisk will create a unique subdirectory for each email beneath the working directory. This adds security: by not co-mingling files, the recipient can only access the files that they are intended to access.
Outlook Attachment and Picture Extractor   Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6
Outlook Attachment Remover Add-in   Free Outlook add-in for saving and extracting attachments, decreasing the size of your Outlook files. Beta. Version 0.9.2
Outlook Attachment Sniffer   Delete all file attachments from an Outlook folder and subfolders in one operations. It can replace the link with the extracted attachment when sending or forwarding an email. Now supports exporting e-mails in various formats (also EML and MHT) or copy/move e-mails to another Outlook-folder with auto-creation of subfolders depending on the e-mail's data (sender, recipient...).
Outlook Attachments Extractor   Save attachments in Outlook items to disk and replace them with .lnk shortcut files (which are blocked by the Outlook Email Security Update).
Outlook Attachments to Folders   Move file attachments to either a system folder or another Outlook folder (perhaps in a personal folders .pst file). User can choose which types of files to move.
Outlook Picture Extractor   Extract just pictures or all attachments from items in any Outlook and save them to a system folder of your choice. Can optionally move processed items to a different Outlook folder.
OutlookAttachView   OutlookAttachView scans all messages stored in Outlook and displays a list of all attached files that it finds. You can select one or more attachments and save all of them into the desired folder, as well delete unwanted attachments. You can also save the list of attachments into xml/html/text/csv file. Version 1.05.
OutlookDefPath   Change the default path for saving attachments from Outlook messages. Free from Simpler-Webb.
SharePoint Attachments for Outlook   SharePoint Attachments for Outlook changes the standard behavior when adding an attached file to an e-mail. Instead of adding the file to the e-mail, Outlook publishes the file to a website and adds a link at the cursor position in the e-mail. Supports multiple attachments. Works with Outlook 2000 and above and with any website which supports WebDav (IIS or FrontPage Extensions Web).
ZipBee   Tool for automatically compressing message attachments into ZIP-format files. Available in both a standard edition and an enterprise edition with deployment kit and COM objects for scripting zip and unzip operations.
ZipMail   E-mail and message tracking service using a public key server, with direct Outlook integration via a free add-in. Also compresses and encrypts file attachments.
ZipOut   Outlook COM Add-in that automatically compresses mail attachments for all types of Outlook items, both outgoing messages and items in folders. Maintains an index of attachments, so you can find and open them easily, but does not index the full text of attached documents. Can be configured to automatically compress .exe and other file types blocked by the Outlook Email Security Update, so that recipients will get a .zip file they can open without difficulty.
ZoneAlarm Pro   Monitor and screen potentially harmful attachments, including .exe files. See ZoneAlarm Pro MailSafe for more information. Also controls Internet access by programs, such as viruses with their own SMTP engines.
   
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More Information
  • Housekeeping and Message Management Tools for Outlook
  • Housekeeping and Message Management Tools for Exchange Server
  • Mail Tools for Outlook
  • Compose Tools for Outlook
  • VBA: Save Attachments to hard drive
    • Updated Jul 01 2009
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