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Outlook Contact Tools

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This is a collection of tools for the Microsoft Outlook Contacts folder which don't fit in any of the following categories:

  • Data Entry and Updating
  • Duplicate Checkers
  • Phone Number Updates
  • Online Services
  • Several other kinds of tools related to contacts are listed on their own pages:

  • Contact Management Tools
  • Telephony Tools -- including utilities to copy contacts to mobile phones and to use contacts with Caller ID
  • Print Labels and Envelopes for Contacts
  • Start a Letter from an Outlook Contact
  • Shared Address Books | Data Entry and Updating | Duplicate Checkers | Phone Number Updates | Online Services | Other Tools | Code and Form Samples | More Information

    Tools in the Spotlight

    Actual Contacts for Outlook Actual Contacts for Outlook is a Microsoft Outlook add-in for validating and updating your address book. Select contacts and ACO will send them a message containing a form. E-mail addresses in your Outlook can be verified with just a few clicks.
    Contacts Sort Order The most frequent problem with contacts is how to set the File As order on existing contacts after you have set the order in your Outlook preferences. Now you can stay organized by updating all your existing contacts and address books with either 'last name, first name' order or 'first name, last name' order. This add-in automates what is otherwise a tedious, time consuming process. Free. Enter code WD9BHK53 during checkout.
    Extended Reminders Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox.
    Journal All Contacts Turns journaling on or off for all contacts within a folder with one click. Also allows you to turn journaling on or off for individual contacts within subfolders. Enter code WD9BHK53 during checkout.
    Reminder Manager Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device.
    Stamps.com Buy and print postage from within Outlook via the Internet. Supports USPS Express Mail, insurance, and many special mailing services. Version 6
    Xobni Xobni is the free Outlook plugin that saves you time finding email, conversations, contact info, and attachments. Get lightning-fast search and learn more about the people in Outlook through information drawn from around the web. LinkedIn, Twitter, Facebook, Salesforce, Hoover’s info, and more—all right inside Outlook.

    More Tools

    AD Bulk Contacts Active Directory Contact Import Tool. Import, modify or delete Active Directory Contacts in bulk, mail-enable contacts on import. Can be automated to keep Contacts up to date.
    Alphabet4Contacts Alphabet4Contacts toolbar displays an English alphabet tab in both Address and Phone List Views. The software provides access to contacts through sorting and filtering them by a selected first letter. It’s not just replacing the standard Contacts Index, its a one-click filter providing pre-sorted, filtered, and easily accessible contacts. Sort by contact name, last name, company name, etc.
    CCS Service Request CCS Service Request provides a central point for tracking and managing service requests for departments such as HR, IT, Facilities, Sales and Marketing. Tickets are submitted from an Outlook form, email or web page. The ticket is routed to the department providing the service. Department staff is assigned the request. Includes full reporting, knowledge base and flexible forms. Easy to install, run.
    ContactCopy ContactCopy creates Outlook contacts from text containing contact information (like email signatures, contact data on websites, etc.) ContactCopy recognizes addresses and phone numbers from the USA and more than 20 European countries.
    ContactGenie DataPorter ContactGenie DataPort 3, contact import/export for Microsoft Outlook 2000/2010. Full support for custom forms/fields in PST, Exchange Mailbox, or Exchange public folders. Ability to either add only or update pre-existing contacts using one or more user-selected fields as update keys. Standardize primary field formats on import/export. Save import criteria for repeated use. Command line support for unattended operation. Runs independently of Microsoft Outlook allowing use of any Outlook profile whether or not Outlook is running. Native MS SQL support (Adv Ed).
    ContactGenie DirectPort DirectPort for Outlook is an export/import tool specifically intended for those needing to apply bulk changes or custom processing to Outlook contact data for one or multiple PST or Exchange contact folders . Full user-defined field/custom form support with ability to select which fields are to be updated on import using contact EntryID/StoreID ensuring integrity for contact links, creation/modification dates etc. Imported items can be updated, deleted, or ignored. No restriction on exporting data to either CSV or MS Access files.
    ContactGenie Exporter Export contact folders, Exchange GAL, and Global Distribution groups. Premium Edition supports database updating. Can be run in a scheduled un-attended mode for repetitive requirements.
    ContactGenie GALPort ContactGenie GalPort for Microsoft Outlook/Exchange. Export Microsoft Exchange Global Address list and global distribution groups to text file or MS Access. Template support for repeated use. Export MS Exchange, SMTP, Proxy addresses.
    ContactGenie QuickPort ContactGenie QuickPort, contact import/export tool for Microsoft Outlook 2000/2010. Provides full support for custom forms/fields in PST, Exchange Mailbox, or Exchange public folders. Ability to import using either mode (ignoring, allowing, or deleting duplicates) or update pre-existing contacts using one or more user-selected fields (standard or user-defined) as update keys. Support for Unicode text files. Import/export file formats supported include text, MS Excel and MS Access. Save import/export criteria for repeated use.
    ContactGenie Toolkit ContactGenie Toolkit - 28 functions for Outlook 2000-2010 enabling changes to individual standard and custom fields; standardization for Message Class, CompanyName, FileAs, EmailDisplayAs, Fullname, and other fields; contact and NK2 info export; export contacts to CSV file; global changes for CompanyName, Company Address, Email and Web addresses. Preview/override any pending changes. Add Birthday/Anniversary/user-defined dates to default calendar. Personal Distribution Group management functions and more.
    Contacts Database Outlook 2007 has 65 usable fields for contacts. This utility captures all of them and presents them to you in a easy to read Access database. The information in Outlook is not altered at any time and the information presented in our application is read only. All contact additions and editing take place in Outlook. The user can refresh the database at any time. Download trial
    CustomDays Use CustomDays to display a person’s age on their birthday or year on anniversaries. The display can be changed individually using placeholders. You can also use this tool to delete birthday entries that are not associated with a contact. Automatically send a birthday email, or completely prevent the entry of birthdays in the calendar. Also available separately as CustomBirthday and CustomAnniversary.
    Dawn Dawn will convert your address book from one program's format to another. If you have ever wanted to switch E-Mail programs, a complete conversion is just a few clicks away. Power users will like the ability to see edit and delete parts of the data before saving it as well as support for common file formats. Freeware. Version 5.4
    eMailSignature vCard Deploy vCards for all users in Active Directory. Easily integrate vCards with email signatures. Simple deployment mechanism for any number of users. Stay current with all Outlook contacts. Free trial.
    Endicia Internet Postage Design and print envelopes, labels, and other mailings with postage included, using contact data from Outlook.
    Envelopes For Outlook Envelopes for Outlook is an add-in that places a button on each MS Outlook contact toolbar for simple one click envelope printing. All versions of Outlook from 2000 to 2007 are supported. POSTNET barcodes and logo printing supported.
    EurekaWare Real Estate Contact Manager Realtors can use EurekaWare to handle contact and lead management, client follow-up, prospecting, marketing management, activity scheduling, mailing management, mass e-mailing, call management, and more.
    Excel to Outlook Excel to Outlook is an Excel to Outlook Contact converter tool that exports data from each excel fields to similar Outlook attributes.
    GeniusConnect Provides database connectivity to Outlook and Exchange, allowing easy access to contact, calendar and customer information stored in your database. Tasks can also be created in Outlook based on events in your database. Ability to Synchronize both ways means information can be updated or backed-up quickly. Offers complete flexibility by allowing connectivity to any standard database through ODBC.
    gwabbit gwabbit is an Add-in for Microsoft Outlook and the BlackBerry that finds, gwabs and adds contacts from your emails to your Outlook address book with a single mouse click.
    IMI Contacts Exporter IMI Contacts Exporter for Microsoft Exchange Server is small utility specially designed for Microsoft Outlook users to export Contacts from any Outlook and/or Exchange Public Contacts Folder (or private Mailbox folder) to Access 2000 table or Excel file. Supports contact items from any Public Contacts folder in Microsoft Exchange Server 5.x/2000/2003 and any Outlook Contacts folder. IMI Contacts Exporter works on Microsoft Windows 95/98/Me/2000/XP and MS Windows NT with a valid Outlook/MAPI profile.
    Improved Email Use Improved Email to send emails to your QuickBooks customers without leaving Outlook. It displays QuickBooks customer name and email list without leaving Outlook. Works with Outlook 2000 to 2007 and QuickBooks 2003 to 2009, and all Pro, Premier, and QuickBooks Enterprise editions.
    LinkPoint Vue Use LinkPoint Vue to view Contact information from your CRM in your Outlook for each recipient of an email. View Opportunities, Cases, Notes, Tasks and Events from your CRM. View, Edit, or Create a new Account, Contact, Lead, Opportunity, or Case directly from LinkPoint Vue. Click-to-dial a phone number using VoIP telephones like Skype or Vonage. View other data besides your CRM data – like Social Networks, data aggregators and soon internal corporate systems. Get maps and directions to the contact’s address with just a click.
    LookMeUp Automatically looks up Outlook contact information and inserts it into Word documents, including fax cover sheets and letters.
    Lotus Notes Contacts to Outlook SysTools Notes Address Book Converter is a Lotus Notes contacts conversion utility used to export Notes contacts list to Outlook. Software quickly scans names.nsf file and converts full contact details to Outlook including all information like- Business, Personal, Briefcase, Advance etc.
    Multimap Add maps to your meeting requests, contacts, and emails. Simply click add map and the new map selection window will pop up.
    Nickname Utility to remove corrupted entries in the nicknames list used by Outlook to resolve e-mail addresses. This is an updated version of the Wipename.exe utility that was in the Office 97 Resource Kit. Free from Microsoft.
    OLfix OLfix combines some tools for repairing common things like the profile, contact links and features, for example calling the internal Outlook repair command line switches with a click of a button. Also some hidden settings can be set for example reminders in different folders. Free.
    OpenAir.com Web-based time, expense and invoice service that can import Outlook contact and appointment data that has first been exported as .csv files. Formerly TimeBills.com
    OutlookNormalizer Outlook Normalizer is a simple stand alone program for Search and Replace in your Outlook contact data. The straight forward interface will assist you in renaming and formatting names, addresses, phone numbers, area codes, etc for multiple contacts at once.
    Personal HelpDesk for Outlook An automated ticketing system for one-person helpdesk and issue tracking in Microsoft Outlook. Log, analyze, track and escalate support requests in an organized and structured process in Outlook. Auto-process incoming support requests and send automated notification emails or SMS alerts. Supports enforcement of SLA in line with ITIL guidelines. Integrated knowledge base, asset tracking and statistical tools. Support for Skype and Phone calls. Includes a self-service website where end-users can submit new support requests, check status, search through the knowledge base. Improves your efficiency to enable faster response time.
    PocketKnife System tray add-in to quickly look up Outlook 2000 contacts, use contact data in Word 2000 letters and other documents, assign hotkeys to Outlook folders and tasks, dial contacts, and launch shortcuts.
    Professional Quest Generate survey forms for paper, disk, web or e-mail delivery and link results back to Outlook contacts
    Public Contact After Reply Public Contact after Reply for Outlook (Public CAR) is an addin for Outlook which automatically creates an Outlook contact after you reply to an email. Free.
    Public Mail2Contact Public Mail 2 Contact is a freeware Outlook addon. It generates Outlook contacts from existing e-mails and verifies whether the e-mail-address does already exist as contact of Outlook. Adequate filters prevent Public Mail 2 Contact from creating duplicates in Outlook during the conversion. The usage of individual blacklist filters permits to exclude specific e-mail-addresses, domains or suffixes. This helps to avoid the continuous visualization of the same domains or e-mail addresses during conversion.
    Put Anniversary in Calendar This add-in will automatically put all those anniversary's or birthday's where they belong (in the Calendar) this way you won't miss this important events. Sometimes when you import a .pst file to your Microsoft Outlook your Contacts anniversary's or birthday's don't appear in the calendar, this can also happen with synchronizations with a Pocket Pc device or Palm.
    Roll-A-Desktop Roll-A-Desktop is a virtual contact organizer that obtains contact information from your Outlook contacts. Use it to access phone numbers, addresses, e-mails, and notes without opening Outlook. You can also edit your contacts from Roll-A-Desktop and it will update them in Outlook, real-time. With a simple double-click you can also start a new e-mail message to a contact using your default mail client or your favorite web based email. You can pull up maps to your contact and personalize your calendar by adding anniversaries and birthdays. Works like a Rolodex allowing you to scroll through contacts organized by last name. You can search, edit, copy contact info to the clipboard and print. You can also use Roll-A-Desktop to keep your Outlook data in sync on several computers. Version 5.02.0004
    ShareContacts Share and synchronize Outlook Contacts folders without a server. Version 3.
    ShipRush ShipRush provides one click FedEx and UPS Shipping using Outlook’s contacts. Select the contact the package is shipping, then choose the shipment options and a shipping label is created automatically, with all of the fields completed. Details, including the tracking number, are stored in Outlook and easily accessed from the Contact’s Activities tab.
    Touchpoint Mail Free Outlook 2000/2002 add-in that connects to a service that sends cards through the postal system to your contacts with your message and a personalized salutation for each contact. Send 10 free cards in the U.S. during your first month by entering code TMOAQ7.
    VBOffice SAM SAM automatically sets the sender, signature, and folder for sent items based on several criteria. Use SAM to assign a sending account and signature to contacts, folders, or categories. Works with Outlook 2007, and 2010.
    vCard4Outlook vCard4Outlook add-in for Microsoft Outlook is an easy to use vCard converter and .vcf converter. vCard for Outlook will import and export contacts into one or multiple .vcf files. It will convert contacts to and from .vcf and vCard files. Import vCard file format from Lotus Notes and other applications. Export Outlook contacts to vCard files. Supports .vcf files in different encodings, as well as all standard and custom vCard file specifications. Version 2.42.
    vSync Convert (import-export) Outlook Calendar and Contacts from/to vCard, vCalendar, iCalendar file format
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    Code and Form Samples

    Fax to Contact Form Custom Outlook form that adds a New Fax to Contact action to the menu and handles 10-digit dialing.
    Holiday Card List Unsupported Microsoft sample form application.
    Phone Number Changer Free Outlook 2000 COM add-in to update phone numbers in Contacts folders with new country code, area code, exchange or local number. By MVP Ken Slovak. Source code available.  
    Required Categories Contact Form Custom Outlook form that forces the user to pick from a specific list of categories, even if they are not in the Master Category List.
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    More Information

  • Microsoft Outlook Contacts Issues
  • Distribution Lists
  • Printing Microsoft Outlook and Exchange Address Books
  • Updating User Information in the Exchange Server GAL
  • Microsoft Outlook Contact Forms
  • This page is printer friendly
    Last modified on Saturday, April 24, 2010
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