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Outlook Contact Tools

This is a collection of tools for the Microsoft Outlook Contacts folder which don't fit in any of the following categories:

  • Data Entry and Updating
  • Duplicate Checkers
  • Phone Number Updates
  • Online Services
  •  

    Several other kinds of tools related to contacts are listed on their own pages:

  • Contact Management Tools
  • Telephony Tools -- including utilities to copy contacts to mobile phones and to use contacts with Caller ID
  • Print Labels and Envelopes for Contacts
  • Start a Letter from an Outlook Contact
  •  

    Shared Address Books | Data Entry and Updating | Duplicate Checkers | Phone Number Updates | Online Services | Other Tools | Code and Form Samples | More Information

    Tools

    AD Bulk Contacts   Active Directory Contact Import Tool. Import, modify or delete Active Directory Contacts in bulk, mail-enable contacts on import. Can be automated to keep Contacts up to date.
    Alphabet4Contacts   Alphabet4Contacts toolbar displays an English alphabet tab in both Address and Phone List Views. The software provides access to contacts through sorting and filtering them by a selected first letter. It’s not just replacing the standard Contacts Index, its a one-click filter providing pre-sorted, filtered, and easily accessible contacts. Sort by contact name, last name, company name, etc.
    CCS Service Request   CCS Service Request provides a central point for tracking and managing service requests for departments such as HR, IT, Facilities, Sales and Marketing. Tickets are submitted from an Outlook form, email or web page. The ticket is routed to the department providing the service. Department staff is assigned the request. Includes full reporting, knowledge base and flexible forms. Easy to install, run.
    ContactCopy   ContactCopy creates Outlook contacts from text containing contact information (like email signatures, contact data on websites, etc.) ContactCopy recognizes addresses and phone numbers from the USA and more than 20 European countries.
    Contacts Sort Order   The most frequent problem with contacts is how to set the File As order on existing contacts after you have set the order in your Outlook preferences. Now you can stay organized by updating all your existing contacts and address books with either 'last name, first name' order or 'first name, last name' order. This add-in automates what is otherwise a tedious, time consuming process. Free.
    Dawn   Dawn will convert your address book from one program's format to another. If you have ever wanted to switch E-Mail programs, a complete conversion is just a few clicks away. Power users will like the ability to see edit and delete parts of the data before saving it as well as support for common file formats. Freeware. Version 5.4
    eMailSignature vCard   Deploy vCards for all users in Active Directory. Easily integrate vCards with email signatures. Simple deployment mechanism for any number of users. Stay current with all Outlook contacts. Free trial.
    Endicia Internet Postage   Design and print envelopes, labels, and other mailings with postage included, using contact data from Outlook.
    Envelopes For Outlook   Envelopes for Outlook is an add-in that places a button on each MS Outlook contact toolbar for simple one click envelope printing. All versions of Outlook from 2000 to 2007 are supported. POSTNET barcodes and logo printing supported.
    EurekaWare Real Estate Contact Manager   Realtors can use EurekaWare to handle contact and lead management, client follow-up, prospecting, marketing management, activity scheduling, mailing management, mass e-mailing, call management, and more.
    Extended Reminders   Outlook 2000 and 2002 COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox.
    GeniusConnect   Provides database connectivity to Outlook and Exchange, allowing easy access to contact, calendar and customer information stored in your database. Tasks can also be created in Outlook based on events in your database. Ability to Synchronize both ways means information can be updated or backed-up quickly. Offers complete flexibility by allowing connectivity to any standard database through ODBC.
    IMI Contacts Exporter   IMI Contacts Exporter for Microsoft Exchange Server is small utility specially designed for Microsoft Outlook users to export Contacts from any Outlook and/or Exchange Public Contacts Folder (or private Mailbox folder) to Access 2000 table or Excel file. Supports contact items from any Public Contacts folder in Microsoft Exchange Server 5.x/2000/2003 and any Outlook Contacts folder. IMI Contacts Exporter works on Microsoft Windows 95/98/Me/2000/XP and MS Windows NT with a valid Outlook/MAPI profile.
    Journal All Contacts   Turns journaling on or off for all contacts within a folder with one click. Also allows you to turn journaling on or off for individual contacts within subfolders. If you decide to purchase a Sperry Software utility, enter WD9BHK53 during checkout to receive a discount.
    Live Local Add-in for Microsoft Office Outlook   Windows Live Local for Outlook adds maps, routes, traffic updates, driving directions, and travel time to your Microsoft Office Outlook meeting requests. See maps in road, aerial, bird’s eye view, and amazing 3D views.Note: compatible only with U.S. English versions of Outlook (Office Language Interface Packs and Multilingual User Interface Packs are not supported). Supports Outlook 2002 and 2003.
    LookMeUp   Automatically looks up Outlook contact information and inserts it into Word documents, including fax cover sheets and letters.
    Nickname   Utility to remove corrupted entries in the nicknames list used by Outlook to resolve e-mail addresses. This is an updated version of the Wipename.exe utility that was in the Office 97 Resource Kit. Free from Microsoft.
    OpenAir.com   Web-based time, expense and invoice service that can import Outlook contact and appointment data that has first been exported as .csv files. Formerly TimeBills.com
    OutlookNormalizer   Outlook Normalizer is a simple stand alone program for Search and Replace in your Outlook contact data. The straight forward interface will assist you in renaming and formatting names, addresses, phone numbers, area codes, etc for multiple contacts at once.
    PocketKnife   System tray add-in to quickly look up Outlook 2000 contacts, use contact data in Word 2000 letters and other documents, assign hotkeys to Outlook folders and tasks, dial contacts, and launch shortcuts.
    Professional Quest   Generate survey forms for paper, disk, web or e-mail delivery and link results back to Outlook contacts
    Public Contact After Reply   Public Contact after Reply for Outlook (Public CAR) is an addin for Outlook which automatically creates an Outlook contact after you reply to an email. Free.
    Public Mail2Contact   Public Mail 2 Contact is a freeware Outlook addon. It generates Outlook contacts from existing e-mails and verifies whether the e-mail-address does already exist as contact of Outlook. Adequate filters prevent Public Mail 2 Contact from creating duplicates in Outlook during the conversion. The usage of individual blacklist filters permits to exclude specific e-mail-addresses, domains or suffixes. This helps to avoid the continuous visualization of the same domains or e-mail addresses during conversion.
    Reminder Manager   Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device.
    Roll-A-Desktop   Roll-A-Desktop is a virtual contact organizer that obtains contact information from your Outlook contacts. Use it to access phone numbers, addresses, e-mails, and notes without opening Outlook. You can also edit your contacts from Roll-A-Desktop and it will update them in Outlook, real-time. With a simple double-click you can also start a new e-mail message to a contact using your default mail client or your favorite web based email. You can pull up maps to your contact and personalize your calendar by adding anniversaries and birthdays. Works like a Rolodex allowing you to scroll through contacts organized by last name. You can search, edit, copy contact info to the clipboard and print. You can also use Roll-A-Desktop to keep your Outlook data in sync on several computers. Version 5.02.0004
    ShareContacts   Share and synchronize Outlook Contacts folders without a server.
    ShipRush   ShipRush provides one click FedEx and UPS Shipping using Outlook’s contacts. Select the contact the package is shipping, then choose the shipment options and a shipping label is created automatically, with all of the fields completed. Details, including the tracking number, are stored in Outlook and easily accessed from the Contact’s Activities tab.
    Stamps.com   Buy and print postage from within Outlook via the Internet. Supports USPS Express Mail, insurance, and many special mailing services. Version 6
    Touchpoint Mail   Free Outlook 2000/2002 add-in that connects to a service that sends cards through the postal system to your contacts with your message and a personalized salutation for each contact. Send 10 free cards in the U.S. during your first month by entering code TMOAQ7.
    Vcard4Outlook   Import vCard format files to the chosen Microsoft Outlook Contact Folder. Export any Contacts Folder to the vCard format.
    vSync   Convert (import-export) Outlook Calendar and Contacts from/to vCard, vCalendar, iCalendar file format
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    Code and Form Samples

    Fax to Contact Form Custom Outlook form that adds a New Fax to Contact action to the menu and handles 10-digit dialing.
    Holiday Card List Unsupported Microsoft sample form application.
    Phone Number Changer Free Outlook 2000 COM add-in to update phone numbers in Contacts folders with new country code, area code, exchange or local number. By MVP Ken Slovak. Source code available.  
    Required Categories Contact Form Custom Outlook form that forces the user to pick from a specific list of categories, even if they are not in the Master Category List.
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    More Information

  • Microsoft Outlook Contacts Issues
  • Distribution Lists
  • Printing Microsoft Outlook and Exchange Address Books
  • Updating User Information in the Exchange Server GAL
  • Microsoft Outlook Contact Forms
  • Making Contact -- VBA code sample to reconnect imported journal items with related contacts listed in the Contacts box
  • Updated Jul 15 2008

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