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Exchange Messaging Outlook Volume 14, Number 16
Issue Date July 30 2009 |
This issue is sponsored by the Messaging Experts at Enow
Today's Highlights:
A question this week was about new mailboxes and the Offline Address Book
(OAB):
"We use Exchange 2003 and have a new user setup on the Exchange Server in
Active Directory. She is able to send and receive emails fine. We have one
person who can see her GAL entry but when the rest of the people in the
office can't see her name in the GAL. If you start typing in her name it
will bring up her complete email address, but we'd like it to show up in the
Address list. Any suggestions would be greatly appreciated. "
If you are using Outlook in Cached mode, then the users will need to wait
until the next OAB generation and download, which should happen nightly. If
the new user was added more than a day ago, then you might have an issue
with your OAB.
The person who can see her in the GAL is probably not using cached mode.
To verify that she is in the GAL, create a new profile that does not use
cached mode and click the Address book icon, then look for her in the GAL.
The reason everyone sees her address when typing in the To field is because
it was added to their nickname cache the first time they replied to a
message from her.
Maximum Exchange Mailbox Size?
An administrator recently posed this question:
"What are the maximum mailbox
sizes that Exchange 2007 supports? I haven't been able to find this
information. We're looking to move to Exchange and a couple of the mailboxes
are over 20GB."
The mailbox size limit is whatever you set for the quota. How large the
quota can be depends on the version of Exchange you use and how many
mailboxes you have in each database. Yes, Exchange will handle the 20 GB
mailboxes quite well.
Exchange 2007 Standard Edition has a default database size of 50 GB for the
RTM version and 250 GB for SP1, with a limit of 5 storage groups and 5
databases per server, while Exchange 2007 Enterprise Edition supports up to
50 storage groups and 50 databases. While either version can support up to
16 TB database, if you use local continuous replication it's recommended you
keep the databases under 200GB. Without LCR, the recommendation is 100 GB.
(You'll need to edit the registry to increase the default database size in
the standard edition.)
Exchange Server 2007 Editions and Client Access Licenses
http://www.microsoft.com/exchange/2007/evaluation/editions.mspx
For more information on planning and deploying Exchange 2007, see
Microsoft Exchange Server 2007
http://technet.microsoft.com/en-us/library/bb124558.aspx
Outlook 2010 Message Size Limit Warning
While we're on the topic of sizes, a new feature is Outlook 2010 is a
warning when a message is larger than the SMTP allows. This warning dialog
comes up as soon as the message grows too large, so users won't be surprised
by an NDR after the message is sent.
It's a nice feature and should prove popular with users.
Outlook Quick Tip: You've got mail
This question comes up every now and again, and no, it's not AOL doing it.
"Whenever I receive an email, a mail voice declares "You've got mail"."
Outlook doesn't do this. You have a Toshiba computer and it’s the Toshiba
Speech application. Either reconfigure it or remove it from your computer.
Public folder hierarchy
replication fails with the error code
"0x8004010f" in an Exchange Server 2003
environment
http://support.microsoft.com/?kbid=970325
The Store.exe process causes high CPU usage when
a specific message is synchronized with
ActiveSync on a computer that is running Exchange
Server 2003
http://support.microsoft.com/?kbid=970103
Event ID 2019 occurs when nonpaged pool (NPP)
memory is exhausted on a computer that is running
Exchange Server 2003
http://support.microsoft.com/?kbid=968684
Additional log files are
generated on the Exchange server unexpectedly
when you send an e-mail message to recipients who
have a corrupted e-mail address or a corrupted
e-mail address type by using Cached Exchange mode
in Outlook 2007
http://support.microsoft.com/?kbid=970777
The start times and the end times are not
displayed before the appointment subject when you
print a daily calendar in Outlook 2007
http://support.microsoft.com/?kbid=972362
Outlook 2007: Folders moved in a shared mailbox
are not displayed correctly on another machine in
cached mode
http://support.microsoft.com/?kbid=2000815
Auto Follow Up
http://www.emailaddressmanager.com/outlook/follow-up-email.html
Auto Follow Up automatically sends email follow
up messages when a contact failed to reply to an
email after a specified period of time. Users can
choose to use follow up emails when the message
is composed or they can select an already sent
email and enable follow up for it. Auto Follow Up
supports a variety of follow up options, so users
can easily decide how to follow up on each
message. The user can specify how long to wait
for a reply before triggering the follow up
email, enter the email content of the follow up
message, choose how many follow up emails to be
sent and how long to wait between them, select to
be alerted or not before the follow up message is
sent or manage follow up alerts.
CentralUniSent for Exchange 2007
http://www.ivasoft.biz/centralunisent2007.shtml
CentralUniSent utility ensures that messages sent
from mailboxes users have 'Send as' permission on
will be moved to the Sent Items folder of the
mailbox the message was sent from. Also you can
easily see who was the original author of the
message. This application is an Exchange store
event sink, no need to install software on the
client side. Enable/disable moving of Sent items
for each mailbox individually via the user
interface.
YouSendIt
http://www.yousendit.com/
YouSendIt provides companies and individuals with
the ability to transfer large files up to 2GB in
size. The YouSendIt solution combined with the
Outlook plug-in allows users to send large
attachments right from their mailbox without
worrying about file size limitations. The
Corporate Solution allows IT and network teams to
easily manage all users by integrating and
centrally managing large file sending right from
Outlook. Registration required.
Duplicate Killer
Merger
http://www.duplicatekiller.com/
Duplicate Killer for Microsoft Outlook is a
powerful plug-in for searching, managing and
eliminating any type of duplicates (e-mails,
contacts, tasks, calendar items (events,
appointments, meetings), notes, journals) across
all or chosen Outlook folders (including public
folders). New Report Of Found Duplicates. The
updated report with the list of found duplicates
now provides more options to manage your
duplicate items, and simplifies the process of
resolving. Now with improved merge dialog
functions and duplicate search, German and French
localization and more.
Lookeen
http://www.lookeen.net/
Lookeen enables Outlook users to browse all data in e-mails,
contacts, appointments, tasks or notices in a fast, easy and
slick way. Relevant information is at the user’s fingertips
within a few seconds, and search results covering all file
attachments, archive and exchange folders is presented in a
transparent manner. Supports Outlook 2003 and 2007. Version 2.1
RightFrom for Outlook
http://www.ivasoft.biz/rightfrom.shtml
COM add-in for Outlook 2003/2007 that automatically fills in the
correct From address when the user is responding to a message in
another user's Exchange mailbox. (Use it with the UniSent add-in
from the same site. UniSent keeps the outgoing messages in the
Sent Items folder of the other users mailbox.) Version 1.7.0.4
SmartReply 2007 for Outlook 2003/2007
http://www.ivasoft.biz/smartreply2007.shtml
This utility allows an Outlook user the ability to easily select
the From address of the new, replied or forwarded message. The
message can be replied with the same From address as original
message has been sent to. You can also set a different signature
for each e-mail address.
UniSent Add-in for Outlook
http://www.ivasoft.biz/unisent.shtml
Outlook COM add-in for Exchange Server users who need to send
mail from a second mailbox. The add-in ensures that messages
sent with the second mailbox's From address or deleted from the
second mailbox stay in the Sent Items or Deleted Items folder of
the second mailbox. Version 7.4.0.1