Update for Outlook 2007: The
Office 2007 SP2 update adds page range selection to the printer dialog.
A common complaint is the inability to control which pages are printed. This
is because
Outlook's printing options are severely lacking. While its bad in all
areas of Outlook, many users notice it when attempting to print email messages. Outlook's native
printing engine does not support selecting which pages to print or limiting
the printout to the first page.
In Outlook 2003 and older versions HTML formatted messages use Internet Explorer's
printing engine, which offers more printing options. Outlook 2007
supports View in Browser, but it does not include the email header
information. In either case, you have all of the print capabilities
available for web pages, including the printing of specific pages or the
selected text.
The print order in Outlook may seem goofy, with some things printing in
order, others out of order. This is due to the way Outlook handles HTML
formatted messages and attachments. It renders the HTML in memory, which
includes fetching content from the Internet. While the rendering process is
working in memory, waiting on external content to download, Outlook moves on
to the next item which may print before the HTML message or attachment. Many
of the tools below can be used to control the print order.
If the following workarounds don't meet your needs, try one of the
Tools listed below.
Outlook 2003 and earlier: convert the message to
HTML if it's Rich Text or Plain Text. Do this using Edit, Edit
Message, then Format, HTML. Print using the normal methods.
Outlook 2007: open the message in its own window, then click Other
Actions, Edit Message, then on the Options tab, change to HTML. Go
back to the Message tab, choose Other Actions, View in Browser then
print from the browser.
Outlook 2003 and older, with Word as the email editor: Click
Forward then print the message. Close the message after printing.
View in Browser is also supported in the older versions, if you
prefer to use it.
All versions: print to an electronic format, such as PDF, then
print the PDF.
Automatically print all incoming and outgoing messages and attachments, either together or separately. Supports both Inbox and other folders. Discount code: Discount Code, enter during checkout: WD9BHK53
Blueprint provides a suite of useful printing features. Reduce Paper Usage by printing selection and page range. Use the Blueprint Quick buttons to perform repetitive or complex printing operations in a single click - Print Message and Attachments. Control Print Layout - Add Headers and Footers including Company Logo and Sensitivity Markings. Automatically print incoming / outgoing messages and attachments. Choose to only autoprint the first page. Choose to include/exclude specific attachment types in print jobs. Add print buttons to a separate Outlook toolbar for extra control. Available in Basic, Professional, and Enterprise versions. Supports Outlook 2000-2007 Vista, Windows XP and Windows 2000.
MP*Print is a plug-in integrated into the Rules Wizard as a Custom Action used to automatically print email and/or attachments. Options include the ability to select the printer according to your own filters created with the Assistant, select different printers for the body of the message and for the attachments. Define the list of authorized extensions (for example .doc, .rtf, .txt, if you only want to print text files and Word files). MP*Print handles any attachment format if the application is available on the computer, including HTML attachments.
Print your Outlook Emails the way you want. Outlook Printer allows you ro customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically.
Document Exporter brings PDF, XPS and other widely used formats such as DOC, MHT and HTML to Outlook 2007 enabling you to save or simply attach your emails as PDF/XPS. You can batch convert multiple mail (or post) items to
multiple file documents in a single-click. Additionally, you can merge and save multiple related mail (or post) items to a single file document. Whatever the technique you use, Document Exporter preserves all the inline/embedded images, hyperlinks in the generated documents.
Print just the attachments or just the email message (with the attachment file names). New "Print Both" button allows you to select multiple emails and then print both emails and their attachments. Now uses internal routines as the default for printing to PDF for a better printing experience. Version 3.5 Discount Code, enter during checkout: WD9BHK53
Print Tools for Outlook is a Microsoft Outlook add-in. It will help you automatically print incoming and outgoing messages with attachments (as well as messages and attachments separately). The plug-in automatically unpacks and prints packed .ZIP and .RAR attachments, and supports manual and automatic modes. Used with Microsoft Outlook rules, the Print Tools plug-in allows you to create a system that will automatically print messages and/or attached files. You can either specify (or forbid) which file types will be printed or print an attachment separately from its message.
Print4OL is a Outlook COM-Addin for printing or showing single (memo style) or multiple (table style, report style, calendar style or label style) items in MS-Word®, using Word Templates. Supported on Windows XP/Vista, Outlook and Word XP/2003/2007 with latest Service Pack.
Use PrintPage1 to print any email without all the previous exchanges of messages or disclaimers. It discards any messages that are appended at the bottom of the current message and that begin with From:. That means that even if the new message extends to two pages you get it all.
More Information
The following pages address other Outlook printing issues:
Viewing Images Inline 
