We're seeing a lot of questions concerning the apparent inability of
Outlook 2007 to print 15 calendars:
"I want to print my calendars out with
15min increments. Default is 30 min
increments. Can someone tell me how to change this. I could do it in outlook
2003, but 2007 is not allowing this."
This is due to a change between older versions and
Outlook 2007, caused by the use of a wider rule in Outlook 2007. If all of your
appointments are in Outlook you may not appreciate the wider rule; anyone
who "pencils in" appointments or adds handwritten notes will appreciate the
extra space.
Unfortunately the cost for this extra space comes from the
number of hours you can include in a printout at each time interval. If
you're used to printing 12 hours at 15 minute intervals, you'll need to
reduce the hours printed to no more than 8 1/2 hours. For 10 minute
appointments include no more than 5 1/2 hours, 3 1/2 hours for 6 minute
spans, and 2 1/2 hours for a 5 minute interval.
As always, what you see on the screen plays a part in what print options are
available. If you need a 15 minute printout, you'll need to set the calendar
to 15 min increments (or smaller) before printing. Choose the hours to
include in the printed copy in Page Setup before printing.
Appointment Scale
Include no more than:
15 minutes
8 1/2 hours
10 minutes
5 1/2 hours
6 minutes
3 1/2 hours
5 minutes
2 1/2 hours
Note that this is not a completely new behavior - older versions of
Outlook also use the number of hours in the printout to determine the time
interval used in the print out, however because the time periods are much
narrower in older versions, they include more hours.
The tools listed below offer additional calendar printing capabilities.
If you need to print a full day you'll need to print twice - one
for morning, one for afternoon and set your printer to print 2 pages per
sheet to save paper. (Print to PDF then merge and print the PDF's to
paper.) You can also use longer paper - 11x14
will include at least 9 AM to 5 PM at 10 minute intervals.
Outlook has an option to print on half paper but this option will
not help in this situation. Use the printer's option to print 2
pages per sheet.
Blueprint provides a suite of useful printing features. Reduce Paper Usage by printing selection and page range. Use the Blueprint Quick buttons to perform repetitive or complex printing operations in a single click - Print Message and Attachments. Control Print Layout - Add Headers and Footers including Company Logo and Sensitivity Markings. Automatically print incoming / outgoing messages and attachments. Choose to only autoprint the first page. Choose to include/exclude specific attachment types in print jobs. Add print buttons to a separate Outlook toolbar for extra control. Available in Basic, Professional, and Enterprise versions. Supports Outlook 2000-2007 Vista, Windows XP and Windows 2000.
Customizable Word template for generating Outlook weekly and monthly calendars. Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders. Add color coding by category or by type of item (one-day event, multiple-day event, etc.) Specify time and date formats and the title for the calendar. Slower than Microsoft's Outlook Calendar Template, but it does much more and follows progress in the status bar. Office 97/Outlook 98 version available.
Enhanced Word template for printing, viewing and web publishing monthly calendars from Outlook data. Based on Microsoft's Outlook Calendar Template. Includes category-based color-coding, better performance.
The Calendar Printing Assistant for Office Outlook 2007 allows you to print and customize your Outlook 2007 calendar information. It includes many often-requested printing options, including multiple calendars in one view and customizations such as fonts, colors and images. It includes ready to use templates. Additional templates are available from Microsoft: Templates for Calendar Printing Assistant for Outlook 2007
More Productive Tools for Outlook is an innovative tool that expands your ability to get information into and out of Outlook quickly and effectively. More Productive Tools provides you with a vast array of capabilities to make your Outlook use more productive and efficient. Supports Outlook 2000, 2002 (XP), 2003 and 2007. Currently Free. Beta
Use the Outlook Calendar Template for Word, then File | Save as HTML. Since the function that builds the calendar from your Outlook appointments is all in VBA, you can potentially customize it to create exactly the type of calendar you want. (HINT: Look at the Insertappointment subroutine.) See More on the Outlook Calendar Template.
ActiveX control that provides a full year view of Outlook appointments, with different colors for categories. Setup program builds a web page to display the planner view of any calendar folder in Outlook as a folder home page. Includes ASP .NET application for Internet or Intranet use.
OWA Print provides users with a print capability that is simple to use and familiar to Outlook users, within OWA. This is a highly requested function as OWA 2007 has no Calendar printing capability other than Windows Screen Print, which results in poorly formatted print outs littered with extraneous information. OWA Print provides users of OWA and OWA Light the capability to see and print their daily, weekly and monthly calendars and schedules in multiple layouts.
Print4OL is a Outlook COM-Addin for printing or showing single (memo style) or multiple (table style, report style, calendar style or label style) items in MS-Word®, using Word Templates. Supported on Windows XP/Vista, Outlook and Word XP/2003/2007 with latest Service Pack.
Using WinCalendar you can easily import Outlook Calendar appointment data into calendars generated in Word & Excel. This is done all using WinCalendar, without having to Export from Excel. With WinCalendar you can also choose to import Google calendar data, Holidays and your own WinCalendar saved items (daily appointments, birthdays, reminders, etc...) all merged on the same calendar.
VB Code sample for a yearly planner style calendar. It reads your default Outlook calendar and creates a HTML calendar. Supports up to 12 months. Code can be adapted to filter out categories.
Recurring Meeting Bug
