This is a collection of print tools for the Microsoft Outlook Calendar.
In order to use the Word templates you will need to change macro security in Word's File, Options, Trust Center, Macro Security... to Low then close Word and reopen it. Approve the macro dialog when you load the template.
In Word 2007, macro settings are in Office icon (former File menu location), Word Options, Trust Center link on left, Trust Center Settings button on bottom.)
Even though the information on templates state they are for older versions of Outlook, these templates will work with all newer versions of Outlook and Word, including 2013 and 2016. In Outlook 2016, you may be limited to printing your default calendar.
A version of the Word template that does not read Outlook calendars is here and it works in Word 2016. It's useful if you just want to print multiple months of a calendar at once (and eventually, I might make it work with Outlook again.)
Tip: The Calendar Printing Assistant adds a menu to the Start menu, not to Outlook's menus. Look for it under Microsoft Office, Microsoft Office Tools.
See Printing Calendars with Color Categories if your calendars are not printing in color.
Tools
The Calendar Printing Assistant allows you to print and customize your calendar information. It includes many often-requested printing options, including multiple calendars in one view and customizations such as fonts, colors and images. It includes ready to use templates. Additional templates are available from Microsoft: Templates for Calendar Printing Assistant For Outlook 2007 and Outlook 2010 (32-bit). | |
Messageware OWA Print provides OWA users the ability to see and print their daily/weekly/monthly calendars and schedules, their delegates' schedules, and their contacts in multiple layouts and styles. OWA Print determines the best layout based on the view chosen for printing, including automatic rotation for portrait and landscape output. With OWA Print, OWA Light users are also able to print emails, appointments, calendars, contacts, and meetings, functionality not otherwise available natively. | |
Customizable Word template for generating Outlook weekly and monthly calendars. Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders. Add color coding by category or by type of item (one-day event, multiple-day event, etc.) Specify time and date formats and the title for the calendar. Slower than Microsoft's Outlook Calendar Template, but it does much more and follows progress in the status bar. See Using and Editing My Outlook Calendar Template for customization tips. The template needs to be in the template or custom template folder. | |
Enhanced Word template for printing, viewing and web publishing monthly calendars from Outlook data. Based on Microsoft's Outlook Calendar Template. Includes category-based color-coding, better performance. | |
Printable customized PDF calendar directly from outlook. - Print multiple calendars as overlay or side by side. - Year, Week or Daily view. - Select timeframe and categories to print. - Yearly calendar with company name | |
PrintableCal is an add-in for Microsoft Excel and Word that enables the automated creation of printable calendars from a wide variety of sources, including Microsoft Outlook, Exchange, Google Calendar, Yahoo! Calendar, Toodledo, VueMinder, iCalendar (ics) files/URLs, iCloud, and more. PrintableCal provides many calendar templates in a variety of layouts, such as yearly, monthly, weekly, Gantt chart, and agenda. The templates support word-wrap and can dynamically adjust their size based on the number of events. | |
Convert Outlook Calendar to native Excel and Word format for custom printing and editing. WinCalendar is an Addin for both Excel and Word that allows you to easily import Outlook data. Supported layouts include: Filterable Table, Monthly Calendar, Weekly Calendar, Schedule, Gantt Chart and Agenda. | |
VBScript sample for a yearly planner style calendar. It reads your default Outlook calendar and creates a HTML calendar. Displays all your Outlook appointments (longer than 0 minutes) for a number of months (you choose which) on one page. Formats include 1 month per column, 1 month per row, or 7 days. Supports up to 12 months. |
More Information
- Synchronize mailbox and Public Folders -- includes tools to copy appointments from public to mailbox folders
- Outlook 2003 Calendar Duplex Printing Bug
- OL2007: Line Wrap in Calendar Printout
James Robert says
Saving your calendar data into a CSV File can make it easy to view and access all details in one place. But the process of exporting is very tricky. To do this you have to open your Outlook calendar export it day by day manually and add it to your CSV file. This can take a very long time by doing it manually. But Don't worry we have an alternative to do this in just a few minutes by just following some easy-to-follow steps. To Know more about it visit Export Calendar from Mac Outlook to Excel
Jen Rynier says
I am trying to print multiple calendars is a weekly list format. I previous used microsoft office printing assistant but it no longer works. Is there anything that can help me do what I am looking to do?
Diane Poremsky says
I have this macro which copies the events from selected calendars into one, so you can print.
https://www.slipstick.com/outlook/combine-outlook-calendars-print-one/
Breann says
I'm trying to find a way to print multiple calendars in Office 2019. Is there any application that can do this?
Diane Poremsky says
There were some addins that could do it, but they are no longer available.
I have this macro that will make a copy with the events from selected calendars so you can print it as one.
https://www.slipstick.com/outlook/combine-outlook-calendars-print-one/
Donald Eager says
Which product, if any, will allow me to correct the small monthly calendars that print at the top right corner of a monthly format Outlook 2016 calendar, which now display the month following the current month (OK) and the current month (dumb).
Diane Poremsky says
"correct the calendars" - none. Offer different printing options with the previous and next calendars, all of them should.
I just tested Outcal template - https://www.slipstick.com/files/outcal.zip - it works with the current version of Outlook in an office subscription but it doesn't autostart you need to click on the Addins tab and then click the Get Outlook Calendar button.
John Figini says
My Outlook Calendar is now printing "Private Appointment" for all the calendar events. What did I unwillingly change to cause this?
Thanks for your help.
Diane Poremsky says
Are they ticked to be private? In Print options, page setup - there is an option to hide private details.
sdtex says
Diane, Is it possible to manually edit the Outlook file(s) that contains/defines the printing styles {Daily, Weekly, Monthly, etc} in the case that one wanted a new style {that isn't a modification or copy of an existing style that is created by changing options in Page Setup or Define Style} to be listed as one of the options?
Diane Poremsky says
No, unfortunately. Those templates are not editable.
MuseumGirl says
Calendar Printing Assistant for Outlook is not compatible with the most recent versions of Outlook. Is there something that does the same things that is?
Diane Poremsky says
Try WinCalendar.
Phoebe says
Print4OL no longer exists -- you may want to update your list.
Diane Poremsky says
Thanks - will do.
Debbie says
Have Outlook 2013 calendar not printing categorized items in color?
Mara says
I use Outlook 2010. I keep track of everyone's time off on my calendar. On some days, this is quite extensive. I have changed the font so that everything will print on each day. But when I share the calendar with the supervisors, they can print the calendar, but the font is not small, so they cannot see everyone that is off. Why does it not print the size that I send to everyone? How can we correct this?
Diane Poremsky says
The font sizes are changed for your profile only, not others. Did you change the font in Print options or on the calendar in outlook?
Michelle says
Help! I've been using Microsoft Outlook Calendar Printing Assistant (2007), I am using Outlook 2013 and until the upgrade to 64-bit had no real problems. Now with the change, it no longer works. The issue I have is that I manage 5 executive calendars, 3 conference room calendars, as well as two section calendars. With the printing assistant, I was able to "overlay" the calendars using a different color for each calendar which saved a great deal of paper and shuffling and was helpful so that everyone was able to see the other's calendars. Now I'm looking for a new option that will do a similar job.
Diane Poremsky says
The Calendar printing assistant doesn't work with 64-bit. If you don't work with super large spreadsheets (2GB or larger) or large Access databases, you could switch to 32bit office and the CPAO would work.
If you can use a macro, I have one that copies appointments to a folder for printing.
https://www.slipstick.com/outlook/combine-outlook-calendars-print-one/
Otherwise, try WinCalendar.
Karin J says
Is it possible to remove the box around each appointment when printing the monthly calendar?
Diane Poremsky says
The thin border? No, not when printing the native outlook calendar. If you use the calendar printing assistant, yes.
colin werth says
YOu need to add the registry key when you install the CPAO with Office2013....
HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Microsoft\Office\14.0\Common\ProductVersion
Search on ^^ and you will find the KB article (which doesn't say you need to add the 14.0 "tree" of keys...you only need to add 3 of them and use the value specified. Then you can install it. Also, you will need to run "compatibility troubleshooter" on CPAO which will likely set it for Vista SP1, otherwise Outlook 2013 crashes....worked for me after diging into it for 30 minutes.
Enjoy
Michele Broggi says
Diane also you don't have a solution for that? I'm afraid I have to abandon CPAO.. But it's seems that there isn't any real alternative, also commercial. Thank you!
Diane Poremsky says
At this point in time, no, i don't have a solution. Sorry.
Michele Broggi says
Absolutely nothing usefuf. After many other test I've found that hang occur with all template with timescale object. Removing that line in XML solve the problem, obviously is not the solution... On an XP machine they works, I suppose is something related to win7's embedded .NET 3.5 (last update)
Michele Broggi says
Hi to all, I'm facing a really annoying problem: most of week templates hangs CPAO. Long week, all standard week ecc. ecc. Year's template and almost all day's template works well. I've done sono troubleshooting: that templates works only in windows XP enviromment (or - I've not tried - in a Win 7 32 bit). Office 2007 - 2010 - different updates and many other tries have been done with no luck. No language issue, I've tried also in English envirroment. Anyone can help me?
Diane Poremsky says
Are there any error messages in the event viewer? Do any of the week templates not cause it to hang?
Ben Tomjack says
I can't even open "My Outlook Calendar". I get a weird runtime error, hit debug, and it says the operation failed on the line "MY.show " on the auto-open macro.
I tried the restart macro, and it gives a completely different runtime error but the result is the same.
Diane Poremsky says
Which Office version / Suite do you have? I'll check it out.
Gordon says
Is there an answer to the above question? I am having the same issue and searching has provided no answer.
Diane Poremsky says
Which version/suite of office are you using? I'll check it out - it may need tweaked a little.
Diane Poremsky says
Oh, are you using 64 bit? It looks like it's a problem with 64bit office.
Ellen says
I'm new to the cloud and my calendar has 5 calendars - outlook calendar, local calendar in icloud, calendar in icloud, calendar 2 in icloud and outlook calendar in icloud? When I try to print, not all my appointments show in the print preview screen? Not sure what all this is about. It doesn't sync all the appointments and changes with my iphone either. Help!!!
Diane Poremsky says
The iCloud works by moving your appointments from the other calendars and putting them in the iCloud calendar. It's supposed to move events from the other calendars to the iCloud calendar as they are created, so they can be synced up, but that process sometimes fails.
Only the events on the calendar you are printing will be included in the print. If you have 2 or 3 calendar opened on screen, only one calendar will print.
Vadim says
Hello,
I have a calendar with events which were made by assistant. She made different categories of events and marked them with colors. Now this assistant has left the company but we need to print this calendar. When I try to print it with standard outlook 2010 tools the name of organizer (old assistants name) is printing in the every event. Is it possible to print calendar without organizer name at the events and leave color schema of all events ? Or we need to create all events from the beginning ?
Diane Poremsky says
To remove her name, you need to redo them - export the calendar to CSV format. Open it in Excel and sort by the organizer field. Delete all appointments that don't have her name in them. Remove her name from the organizer field and import. Search for and delete the events she organized that are on the calendar.
Harley Davis says
Pat,
Capturing your recurring clients would be difficult as it stands. A workaround would be to create a mailbox similar to resource mailboxes. Have it automatically accept meeting requests, and only add it to your recurring meetings when you set them. Alternately, you can create a category, and mark them, then use a tool to print out only that category. You'd have to know some VBA to capture the categories and use them to test, but it would work. Most of these tools here that use vba have a categories test to add color. If you can rework the VBA to only put in those that match a certain category... ...Like "Recurring"... ...You can then have it only show recurring. Other way is to get the one that lets you colorize from your list of categories (win calendar) and set all the colors to white, except for recurring meetings. Then just make sure you categorize the recent ones. You can start by going through your meetings for the next few months, then make a small change of a letter... ...if it asks to save to all the recurring, you now know it is a recurring meeting. Say yes, undo it by erasing the letter and apply the category. Use win calendar, then go on. If you use msCalendarPrintAssistant, you'll need another calendar set up. That's why I say to use a resource box with auto acceptance. You can then only print out that calendar, and add to it simply by inviting it to your recurring appts.
Pat Belus says
I would like to print a list of all recurring clients with the current year date and time of their appointment. I cannot find anyway to do this. I have tried I think every which way. Tks.
Nancy says
I have 2 separate iphones. One is mine, the other my spouse. I successfully synced the 2 calendars in Outlook However, when I go to pinrt it, it only prints my calendar and doesn't print the additions from my husbands phone. Yet, his inserts do show on the calendar. What do I need to do.
Michelle Baker says
Never mind. We figured out the problem. Those two calendars had been showing the wrong time zones before so we fixed them about a month ago but obviously Google/Outlook/CPA couldn't fix the "legacy" entries. Once I deleted them off of the Google Calendars and re-added them they are showing up correctly in the CPA. Apparently all I had to do was type out the issue to figure out a solution. : )
Michelle Baker says
We use the Calendar Printing Assistant at work to print multiple calendars on one page - love it. However, we are using multiple Google Calendars which sync with Outlook and then use the printing assistant to print on a single page. On two of our calendars, when there is a multi-day all day event (i.e. all day youth retreat on Sat/Sun) it shows up with an extra day in the Printing Assistant (a Sat/Sun event will show up on Fri/Sat/Sun). It is correct when I look at it on the Google calendars and correct when I look at it on the Outlook calendars, but not when I pull up the printing assistant. Any ideas why this might be happening? I have checked the settings in Google and they are all the same (time zone, etc). I'm stumped! Thanks!
Betsy Overturf says
how do i print by category? For example, we have a "deposition" category.......i want a listing of all depsotions from this date forward.
please advise asap!
Diane Poremsky says
Create a view that includes just the category then you can either print the list or select all and print each individual item.